The Transaction Wizard is the dialog that you use to create and edit transactions. You can get to the Transaction Wizard by clicking on the "Transfer", "Debit" or "Credit" buttons in the Account Transactions Screen.
The Transaction Wizard is set up with the familiar layout of a written check. There are several fields in the Transaction Wizard:
ID: This is an optional field which will allow you to enter an ID for your
transaction. This is frequently a check number.
Date: This field allows you to enter the date of the transaction.
From / Pay to the order of: This field will have one of these two names depending on whether
the transaction is a debit or a credit. This field allows you to select a
party from a drop-down list, or enter a new party name
in the field. If you enter a new name, that name will be added to the parties screen.
Amount: This field allows you to enter the amount of the transaction.
Notes: This is an optional field which allows you to enter notes on the
transaction.
The Gross Deposit Field
If you use the Transaction Wizard to make a credit to the
Account, the "Amount" field will have an arrow
button to its right. Clicking this button causes the Gross Deposit drop-down to appear.
This is an optional field that allows you to enter a gross amount for the credit.
This is mostly useful for Budget Rules which are based on an amount before
taxes and other deductions. If you do not create any Budget Rules which use
this feature, you can ignore this drop-down.
The Budget Items Table
On the right of the Transaction Wizard is a table of all of the Budget Items
in the Budget System. When you make a credit to the Account,
all of the amount of the credit is placed into the "Unbudgeted"
Budget Item. Then, each of the Budget Rules
is run to automatically divide the money amongst the other Budget Items.
Click here for more information about Budget Rules.
Before you click "OK", you can make changes to the way the money is divided up amongst the
Budget Items. Be aware, however, that if you change the value in the "Amount"
field of the Transaction Wizard, or if you change the party in the
"From / Pay to the order of" field, the Budget Rules will be run again,
and you will have to adjust the values again. Therefore, Budget Item adjustment
should be your last step before clicking "OK".
Note: If you do not regularly need to edit the Budget Item
amounts, you can hide the Budget Items Table by clicking the slide bar button on the right of the table.
Transfers
If you use the Transaction Wizard to make a transfer, the window will look
slightly different. The Budget Items Table will not appear (it does not apply to
transfers), and the "From / Pay to the order of"
field will be replaced by "From account" and "To account" drop-down lists. These will allow you to
choose what Accounts you wish to transfer money from and to, respectively.
See also: Transactions, The Account Transactions Screen, Budget Items, Budget Rules